The right tech. Ready on day one.
Stop unboxing laptops and installing software yourself. We source, configure, deploy, and manage the hardware across your firm, from tax preparer workstations to server infrastructure.
What We Source
Hardware across your firm, handled.
From the partner's laptop to the receptionist's printer, we procure, deploy, and manage the hardware fleet.
Laptops & Workstations
Business-grade Dell, HP, and Lenovo machines specced for accounting software performance. Pre-configured with your security stack and software before they ship to your office.
Servers & Infrastructure
On-premise servers when they make sense: domain controllers, file servers, backup appliances. We also advise when you should move to the cloud instead.
Monitors & Peripherals
Dual or triple monitor setups for tax preparers who need to see multiple returns at once. Docking stations, keyboards, mice, webcams, headsets, everything standardized.
Printers & Scanners
Multi-function printers with secure print, duplex scanning, and fax for client documents. Networked properly so everyone can print reliably.
Standardized Fleets
Workstations across the firm are built to the same spec, same image, same software. Onboarding new employees takes minutes instead of days.
Procurement & Delivery
We source from our distributor partnerships to get competitive pricing, handle the paperwork, and deliver everything ready to use.
Lifecycle Management
We track device age, warranty, and performance across the fleet. Proactive refresh recommendations help you avoid mid-tax-season failures on aging hardware.
Secure Disposal
End-of-life devices get data-wiped and disposed of properly, with certificates of destruction that meet compliance requirements. No old drives in dumpsters with client SSNs on them.
“Our old hardware setup was chaos: different laptops, different specs, random software installed. Tech Advisors standardized our entire fleet over about 18 months. Now every machine is identical, support is easier, and new hires are productive on day one.”
Questions & Answers
Hardware Procurement: Common Questions
Usually not, and here's why: we buy through distributor relationships at volume pricing that individual firms can't match. More importantly, the real cost of buying yourself isn't the hardware. It's the time to spec, configure, deploy, and troubleshoot when something doesn't work. A laptop that takes you 4 hours to unbox, image, install software, and deploy costs your firm $400+ in billable time. We deliver it ready to use.
It depends on the software and workload. For users running CCH Axcess, Lacerte, or Drake locally: modern Intel i5 or better, 16-32GB RAM, SSD storage, and dual monitors. For cloud-only users: smaller machines work fine. We spec based on actual software requirements, not marketing fluff. And we standardize on configurations so your fleet is consistent and easy to support.
Yes. We handle the entire warranty process. If a device fails under warranty, we coordinate with the manufacturer, arrange replacement or repair, and swap the user's data over. Your staff doesn't have to deal with manufacturer support lines.
Part of our managed IT service. When you hire someone new, you tell us and we have a configured workstation ready for their first day. Software, security, VPN access, email, Teams: all set up. They log in and they're working. Typical onboarding from 'we hired someone' to 'their machine is ready' is 2-3 business days.
We plan for this. Many CPA firms hire seasonal staff for January-April. We keep a stock of pre-configured machines ready to deploy during tax season surge hiring, and we return them to inventory when the temporary staff leaves. You don't buy 20 laptops for temp staff. You lease them from us for the season.
Typical business laptops and desktops should be replaced every 4-5 years. Beyond that, failure rates climb, performance degrades, and you lose productivity from slow machines. We track every device's age and proactively recommend replacements before they fail. We also help budget for refresh cycles as part of quarterly strategic reviews.
Absolutely. Office moves involve hardware, networking, phones, and user data, and we manage all of it. We plan the move around your calendar (never during tax season), coordinate with the moving company, decommission the old office, set up the new one, and handle the transition day with on-site staff. Firms typically experience little to no downtime.
Fleet review
How old is your hardware fleet?
If you don't know, it's probably too old. Our free hardware review inventories your current fleet, identifies devices at risk of failure, and builds a refresh plan that fits your budget.
Free Hardware Review
We'll inventory your fleet and build a refresh roadmap.
Hardware Procurement
Hardware that just works.
Sourced, configured, deployed, and managed, so your team isn't waiting on IT for hardware.