If everything else fails, your data is still here.
Ransomware, server failures, accidental deletions, natural disasters: they all end the same way for firms without proper backups, out of business. We build backup and disaster recovery systems that survive the worst-case scenarios.
The Reality
Most backups fail when you actually need them.
The firms that don't survive ransomware aren't the ones without backups. They're the ones whose backups turned out to be corrupted, outdated, encrypted by the ransomware, or impossible to restore in time.
Backup attempts fail on first recovery test in firms that don't regularly test
Of ransomware attacks target backup systems specifically (Veeam Ransomware Trends)
Recovery rate for firms with a tested BCDR plan vs. those without
What's Included
Backup done right. Built for the scenarios CPA firms actually face.
From individual file recovery to full disaster recovery, we cover the spectrum of data protection accounting firms need.
Automated Cloud Backups
Workstations, servers, and M365 (email + OneDrive + SharePoint + Teams) backed up to secure offsite cloud storage. Set once, runs continuously with monitoring.
Encrypted End-to-End
AES-256 encryption at rest and in transit. Even if an attacker got to the backup storage, they couldn't read your data without your encryption keys.
Ransomware-Resistant Backups
Immutable backup snapshots that ransomware can't encrypt, delete, or tamper with. The only backup that survives a modern ransomware attack is one the ransomware can't touch.
Instant File Recovery
Accidentally delete a tax return? We can restore it in seconds. Individual files, folders, or entire server volumes, without waiting days.
Fast Full-Server Recovery
If a server dies, we spin up a virtual replacement from backup in under an hour. Your firm keeps working while we rebuild the physical environment.
Long-Term Retention
Configurable retention windows: 30 days, 90 days, 7 years for tax records, infinite for archived clients. We tune retention to match your compliance and regulatory needs.
Microsoft 365 Backup
Microsoft's built-in M365 retention isn't a true backup. We add a real one — email, OneDrive, SharePoint, Teams backed up separately so you can recover from accidental deletions, departed employees, or ransomware.
Tested DR Plans
A backup you haven't tested isn't a backup. We run quarterly recovery tests and annual tabletop exercises so you know the plan works before you need it.
“We had a ransomware attempt hit one of our workstations in February. Within 30 minutes Tech Advisors had the machine isolated, analyzed, and restored from backup. We lost zero files, zero hours of work, and had zero data breach exposure. That's what you pay for, and hope you never need.”
Questions & Answers
Data Backup: Common Questions
No. This is the single most dangerous misconception in cloud computing. Microsoft provides infrastructure resilience (their data centers won't lose your data), but they do NOT provide backup against user error, accidental deletion, malicious deletion, ransomware, or retention policy mistakes. If an employee deletes an important file and the recycle bin empties, it's gone from Microsoft's systems in 30-90 days. We deploy third-party M365 backup that gives you real recovery capability.
Backup is copies of your data. Disaster recovery (DR) is the plan and process for getting your firm back up and running after a major incident. Both matter. Having backups doesn't help if you don't know how to restore them, if the restore takes a week, or if your IT infrastructure is destroyed and you have nowhere to restore to. DR covers the whole process: detection, decision-making, recovery sequence, communication, and resumption of operations.
Only if they're immutable. Modern ransomware specifically targets backups. Attackers have learned that encrypting primary systems is pointless if victims can just restore from backup. We use immutable backup technology that cannot be modified or deleted during a ransomware attack, even by administrators with full credentials. This is the only backup architecture that actually protects against current ransomware tactics.
Depends on what you need to restore. Individual files: seconds to minutes. Single server: 30 minutes to a few hours using virtual recovery. Entire environment from scratch: 4-24 hours depending on scale. We define explicit Recovery Time Objectives (RTO) and Recovery Point Objectives (RPO) in your DR plan so the expected restore times are documented before something goes wrong.
Yes. Both IRS Pub 4557 and FTC Safeguards Rule require data backup procedures as part of a compliant security program. Backup alone isn't enough. You need documented procedures, tested recovery, and retention policies that meet regulatory requirements. We handle all of it as part of the service.
There's no hard limit. We back up firms with anywhere from 500GB to 50+TB of data. Pricing scales with volume but is typically predictable and much lower than the cost of on-prem backup infrastructure. Most CPA firms under 100 employees fall in the $X00/month range depending on exact data volume and retention needs. We quote based on your specifics during the free assessment.
Yes. Once a year we run a disaster scenario tabletop with your leadership team: what happens if we lose our main office, what if we're ransomwared during tax season, what if a key employee deletes critical data. We walk through the response plan, find the gaps, and update the documentation. It's required for FTC Safeguards compliance and it's how you actually know the plan works.
Protect your firm
When was the last time you tested a restore?
If the answer is “never” or “a long time ago,” it's worth verifying that your backups actually work. Let us audit your current setup for free.
Free Backup Audit
We'll review your current backup setup and test whether recovery actually works.
Data Backup & DR
Your last line of defense. Done right.
Automated. Encrypted. Ransomware-resistant. Tested. So when the worst happens, your firm keeps working.